Volunteer Executive Assistant to the CEO

Volunteer Executive Assistant to the CEO

Location: St Ives, Cambridgeshire (in-person preferred, some flexibility)

Commitment: Flexible, agreed around your availability

Role type: Volunteer

Reporting to: CEO

About The Angels Foundation UK

The Angels Foundation UK (TAF) provides trauma-informed support to domestic abuse survivors and their families across Cambridgeshire. Our work is practical, compassionate and survivor-centred, helping people rebuild their lives safely and sustainably.

Based in St Ives, Cambridgeshire, we are a small, fast-growing charity with ambitious plans and a high volume of activity across services, partnerships, fundraising and operations.

The Role

The Volunteer Executive Assistant to the CEO plays a vital role in helping the charity run smoothly. This role focuses on bringing structure, clarity and follow-through to a busy workload, enabling the CEO to focus on strategic leadership and external relationships.

This is a hands-on, trusted role for a switched-on, organised and calm individual who enjoys taking ownership, working autonomously and keeping things moving.

What You Will Be Doing

Working closely with the CEO, you will support across the following areas:

CEO & Inbox Management

• Help manage and organise a busy email inbox, flagging priorities and actions
• Draft and send responses where appropriate
• Ensure important communications are followed up in a timely way

Projects, Actions & Follow-Ups

• Track projects, meetings and action points
• Remind the CEO of key deadlines, commitments and follow-ups
• Organise and chase actions with internal and external stakeholders
• Support delivery across multiple workstreams without things falling through the cracks

Meetings & Administration

• Prepare agendas and papers for meetings
• Take notes and capture clear actions
• Maintain action logs and ensure follow-through
• Organise meetings, diaries and scheduling

Systems & Filing

• Create and maintain clear digital filing systems
• Improve organisation of documents, reports and records
• Help ensure information is easy to find and consistently stored

Reports, Data & Finance Support

• Draft reports, summaries and briefing notes
• Work confidently with spreadsheets to track activity, projects or budgets
• Support work alongside finance, including basic tracking and reporting
• Help present information clearly for funders, trustees or partners

What We Are Looking For

We are seeking someone who is organised, proactive and dependable, with the confidence to work independently and take responsibility.

Essential

• Strong organisational and administrative skills
• Excellent attention to detail and follow-through
• Confidence managing emails, documents and action tracking
• Good working knowledge of spreadsheets (e.g. Excel or Google Sheets)
• Ability to work autonomously and take ownership of tasks
• Calm, easy-going and professional approach

Desirable

• Previous experience as an Executive Assistant, PA or senior administrator
• Experience supporting a charity, social enterprise or small organisation
• Confidence working alongside finance or budgets
• Strong written communication skills for reports and correspondence

The Difference You Will Make

Your support will have a direct and immediate impact. By bringing structure and organisation to the CEO’s workload, you will:

• Improve efficiency and follow-through across the charity
• Reduce pressure on a small senior leadership team
• Help projects, partnerships and funding progress smoothly
• Enable the CEO to focus on strategic growth and impact

Your contribution will help ensure TAF can support more survivors, more effectively.

Support & Working Style

• You will work closely with and be supported by the CEO
• The role is flexible and shaped around your availability
• We prefer volunteers who can attend our St Ives office, with some flexibility
• You will be trusted to work independently and manage your own workload

How to Apply

Please submit a short statement (max 1 page) including:

• Why you’re interested in volunteering as an Executive Assistant at TAF
• Relevant experience or skills (paid or voluntary)
• Your availability and how often you could attend the St Ives office

Shortlisted applicants will be invited to an informal chat with the CEO to explore fit and working style.

Inclusion & Diversity

The Angels Foundation UK is committed to building a diverse volunteer community and welcomes applications from under-represented groups. Reasonable adjustments will be made to support you in the role.